Boards and Committees

The Age Friendly Committee of Council was established in June 2013 by a motion of council, with its inaugural meeting held on August 27, 2013.

The purpose of the Age Friendly Committee is to:

• Engage community members to assess how age-friendly the community is within the eight established domains
• Build awareness toward age-friendly priorities and actions
• Support age-friendly initiatives throughout the community.

Drawing on the World Health Organization’s definition (WHO, 2007), an age-friendly community is seen as one that provides supports and opportunities in eight domains:

• Outdoor Spaces & Buildings
• Housing
• Transportation
• Social Participation
• Civic Participation & Employment
• Community Support & Health Services
• Communication & Information
• Respect & Social Inclusion

Membership and Term of Office:

The Age Friendly Committee is comprised of two (2) members of City Council; one (1) representative from the Prairie Mountain Health Authority; and six (6) citizen members of which two (2) shall be 55 years of age or older. The Council appointments to this Committee are made annually at the organizational meeting of the Council held in November of each year. Citizen members of the Committee are appointed for a two-year term. For the purpose of continuity, the citizen member’s terms alternate with 3 member’s terms expiring on December 31st of one year and 3 member’s terms expiring on December 31st of the following year. Members are eligible for reappointment upon the expiration of their term of office. The Board generally meets on the third Thursday of every month at 4:45 p.m.

Members:

• Councillor Heather Karrouze
• Councillor Greg Hildebrand

Terms of Reference (189 KB)

Establishment and Purpose of the Committee:

The Assiniboine Hills Conservation District is a group of municipalities working in partnership with the Province of Manitoba to ensure that water and soil management issues in the watershed within their municipalities are dealt with in a sustainable manner. The District is comprised of the Little Souris Sub-District and the Epinette/Willow Creek Sub-District.

Membership and Term of Office:

The following related appointments have staggered terms of office and representation as shown:

• two representatives, who can be a member of City Council and one ratepayer or two ratepayers appointed to the Little Souris Sub-District;
• two representatives, who can be a member of City Council and one ratepayer or two ratepayers appointed to the Little Souris Sub-District;
• one representative, who can be a member of City Council or a ratepayer appointed to the Epinette/Willow Creek Sub-District and one representative recommended by City Council to the Province of Manitoba Water Stewardship as the Provincial representative.

The sub-district meetings are held approximately every four (4) months with the Little Souris Sub-District meetings held in Wawanesa and the Epinette/Willow Creek Sub-District meetings held in Glenboro.

Members:

• Councillor Barry Cullen

The Purpose and Role of this Committee:

This Council Committee was originally established by motion of Council in 1992 and further defined in the Organizational By-law of the City of Brandon. The purpose and role of this committee is as follows:

• To serve as an informed voice to City Council on the financial and accounting policies of the City of Brandon;
• To act as an internal and external liaison body in dealing with matters of an audit or financial nature;
• To review significant accounting policies and the suitability of any changes;
• To recommend to City Council on the selection of the City’s audit firm;
• To review the annual audited financial statements and audit reports, along with any management letters, with the auditors, and make recommendations to City Council;
• To ensure that a satisfactory working relationship exists between the auditors and management;
• To provide the auditors with open access to the Audit & Finance Committee;
• To deal with any other matters relating to the audit firm or the audit function that may arise from time to time, and to make recommendation to City Council;
• Recommend to City Council that special audits of various departments or divisions be performed from time to time, such recommendations to include the terms of reference and the framework within which the special audit and resulting change will be carried out, and to make recommendation to City Council on the selection of an audit firm to conduct the special audit;
• To make recommendation to City Council on the selection of the City’s investment advisor;
• To review the City’s investment policy within the requirements of The Municipal Act, and to recommend same to City Council;
• To act as an advisory body to the City Treasurer in regard to investment activities and other matters related to managing the City’s investment portfolio.

Membership and Term of Office:

This Committee is comprised of the Mayor and three (3) members of Council appointed annually. The City Manager and the City Treasurer also sit on this committee as resource persons. 

Members:

• Mayor Jeff Fawcett (Chair)
• Councillor Greg Hildebrand
• Councillor Glen Parker
• Councillor Jason Splett

Establishment and Purpose of the Board:

The Brandon Urban Aboriginal Peoples’ Council was established at the December 13th, 2010 meeting of Council. City Council may refer to the Aboriginal Council for its consideration and advice, and the Aboriginal Council may on its own initiative consider and advise City Council on any matter relating to issues of concern to Aboriginal people, including:

1. developing and maintaining a positive relationship with individuals, groups, agencies, organizations, orders of government, etc., who are addressing issues of concern to urban Aboriginal people;
2. assisting the efforts of other agencies, organizations, etc., who are addressing issues of concern to Urban Aboriginal people;
3. undertaking research, study or investigation in areas of concern in order to develop advice and make recommendations;
4. soliciting input and receiving advice, recommendations, reports or concerns from individuals or groups addressing issues of concern to Urban Aboriginal people, and recommending appropriate action; and
5. liaising with City of Brandon staff through the Office of the City Manager in support and development of policies, programs and other initiatives that will seek to address issues of concern to Aboriginal people.

Membership and Term of Office:

The Brandon Urban Aboriginal Peoples’ Council is comprised of two (2) members of Council, four (4) citizen-at-large members, with preference given to self-identified Indigenous persons whereby one may be 55 years of age or older and one may be 25 years of age or younger and one representative from each of the following organizations: the Brandon Friendship Centre, Manitoba Metis Federation, Dakota Ojibway Tribal Council, Prairie Mountain Health, Brandon University, Assiniboine Community College, Brandon School Division Board and the Brandon School Division Administration. The Council meets monthly.

Members:

• Councillor Shaun Cameron
• Councillor Bruce Luebke

The Purpose and Role of this Board:

The mandate of the Brandon Downtown Development Corporation (formerly Renaissance Brandon) is to drive the revitalization of downtown Brandon by identifying and encouraging investment and redevelopment opportunities in the city's core. Through the use of incentive programs, the development corporation is able to leverage significant private sector investment, which leads to increased property assessment values and in turn, increased property tax revenues for both the City of Brandon and the Province of Manitoba. Ultimately, the development corporation helps bring to fruition redevelopment projects that would not otherwise have been feasible. The organization has four key areas of service:

1. Facilitation and Coordination
2. Land Assembly and Value Generation
3. Program Administration and Advertising
4. Financial Tools and Incentives

Membership and Term of Office:

In accordance with the Brandon Downtown Development Corporation’s Organizational By-law, the Board shall consist of one (1) Member of Council for the City of Brandon who shall be appointed annually, and six (6) citizens-at-large for a total of seven (7) voting Directors. The Mayor of the City of Brandon shall be considered an ex-officio, non-voting member of the Board. Directors are appointed by City Council and shall serve a term of three (3) years. No Director, save and except the member of Council of the City of Brandon, shall serve more than two (2) consecutive full terms as a Director. The Board meets on the third Monday of each month at 11:45 a.m.

Directors:

• Mike Maendel, Chair
• Ryan Shields, Vice-Chair
• Drew Caldwell, Secretary-Treasurer
• Carly Gasparini, Director
• Jay Buizer, Director
• Councillor Kris Desjarlais, Director

The Purpose and Role of this Board:

The Board was first established as a General Museum Advisory Committee on March 19, 2007 to prepare a plan for the formation of a general museum that would include an evaluation of potential sites, estimate of capital costs, identification of funding sources and a detailed plan for the ongoing operation of the museum, as well as an assessment of the possibility of including within the museum, a community archives. The committee became incorporated as the Brandon General Museum and Archives Inc. in July 2009 and has as its mandate authority to collect, conserve, study, exhibit and interpret historic and heritage materials relating to the City of Brandon, and its place within the history of Southwestern Manitoba.

Membership and Term of Office:

The Board is comprised of three (3) Councillors and nine (9) citizen members. The Council appointments to this board are made annually at the organizational meeting of the Council held in November of each year. Citizen members of the Committee are appointed annually by resolution of Council for a two-year term. For the purpose of continuity, the citizen member’s terms alternate with 6 member’s terms expiring on December 31st of one year and 3 member’s terms expiring on December 31st of the following year. Members are eligible for reappointment upon the expiration of their term of office.The Board meets on the first Tuesday of every month at 5:45 p.m. in the Brandon General Museum & Archives Building, located at 19 - 9th Street.

Members:

• Councillor Heather Karrouze
• Councillor Shaun Cameron
• Councillor Jason Splett

Establishment and Purpose of the Committee:

Under the provisions of Provincial and City legislation, City Council established this committee for the purpose of considering applications and making recommendations to City Council respecting the:

designation of heritage buildings, structures and lands as Municipal Heritage Sites; and the demolition, preservation, alteration or renovation of those buildings, structures and lands under the terms of the Heritage Resources Act, in order to provide for the conservation and preservation of buildings, structures and lands of a local architectural and historical interest.

Membership and Term of Office:

Pursuant to Organizational By-law No. 6650, the Committee shall consist of the following members, to be appointed by resolution of Council:

• (1) two (2) members of City Council, one of whom shall be appointed Co-Chair of the Committee; and
• (2) no less than five (5) and no more than eleven (11) citizen members, one of whom shall be appointed by Co-Chair of the Committee.

All members appointed to the Board shall serve for the following terms of office:

• (1) the appointed member of City Council shall be appointed annually at the organizational meeting of the Council held in November of each year;
• (2) the remaining members shall be appointed for staggered two-year terms.

Each member is eligible for reappointment on the expiration of his or her term of office.

Where a vacancy in the membership occurs, from any cause during the term of its members, City Council shall appoint a person to fill such a vacancy on the Committee, and that person will serve for the unexpired term of office for which his or her predecessor was appointed.

City Council may remove a member of the Committee or, if applicable, any of its subcommittees for cause, at any time, subject to a resolution by the Committee. Any facts which, in the discretion of City Council, is deemed to adversely affect the public interest, including but not limited to gross misconduct, neglect of duty, conflict of interest, ineligibility or disqualification from office, or continuous unexcused absence from more than three (3) regular meetings of the Committee within a one (1) year period, may constitute cause. The existence of cause shall be reviewed and discussed by City Council at an in-camera executive session. Removal of a member for cause shall be by a majority vote of Council, in an open public session, and if a majority of Council votes in support of removal of a member of the Committee, a vacancy for such position shall be declared, without there being a statement of the reasons for cause.

No member of the Committee, or any sub-committee, shall receive compensation for his or her services other than reimbursement of actual expenses necessarily incurred in the discharge of his or her official duties.

City Council shall include in its annual budget estimates of such sums as are necessary to defray the actual expenses of the Committee and, if applicable, its various sub-committees. 

Members

• Councillor Kris Desjarlais
• Councillor Shaun Cameron

Manitoba municipalities which run a police service are required to have a police board in place, in accordance with the Province of Manitoba’s Police Services Act. The requirement for such boards was mandated by the Provincial Government to improve overall accountability and transparency within municipal police services across Manitoba.

As per the provincial legislation, the board will be required to meet a minimum of four times a year and will act as the general overseer of the Brandon Police Service, though it will not interfere with the Service’s day-to-day operations. Among the board’s responsibilities will be the hiring of future police chiefs and working with the Brandon Police Service to set its annual budgets.

Board Members

• Mayor Jeff Fawcett
• Councillor Shawn Berry
• Councillor Barry Cullen

Policies & Procedures (1.11 MB)

Establishment and Purpose of the Committee:

The purpose and role of this Committee are as follows:

• To conduct a hearing on a Notice of Objection to an Order to Maintain issued by an Inspector of the Brandon & Area Planning District against an owner of land, building, and premises that do not comply with the Building Safety & Property Standards By-law.
• To receive the above-noted hearing representations from the appellant who filed the Notice of Objection and the Inspector(s) who are responsible for the issuance of the Order to Maintain.
• Upon hearing an appeal, the Committee may:
  • rescind or suspend the Order to Maintain issued by the Inspector;
  • extend the time within which compliance with the Order to Maintain shall be made;
  • make such other Order as in the circumstances of each case it deems just; and the decision or order of the Committee, upon being communicated to the appellant, stands in place of the Order to Maintain against which the appeal is made.

Membership:

This Committee is comprised of three Councillors, and two additional Councillors who shall act as alternate members for the purpose of hearing any appeal, when necessary, in the absence of any member.

Members of the Committee, including the alternate members, are appointed annually by resolution of Council for a one year term. Members are eligible for reappointment upon the expiration of their term of office. Council appoints a Chairman and Acting Chairman at the time of making its appointment.

Any member of the Brandon & Area Planning District Board is ineligible for appointment to this Committee.

Meetings are held as needed.

Members

• Councillor Barry Cullen (Chair)
• Councillor Tyson Tame
• Councillor Glen Parker
• Councillor Greg Hildebrand (Alternate)
• Councillor Kris Desjarlais (Alternate)

The purpose and role of this Committee are as follows:

• Provide guidance to Council and staff on environmental initiatives outlined in the Climate Change Action Plan or referred directly by Council to the Environment and Climate Change Committee;
• Receive and comment on opportunities or challenges related to the natural and built environment of the City of Brandon that are brought to the attention of the Committee by the citizens of Brandon and bring such issues to Council's attention;
• Promote public education and awareness of environmental initiatives and Climate Change Action Plan implementation;
• Liaise with other civic committees to avoid duplication and to have a free flow of communication; and
• With support of staff, make recommendations to Council on Climate Change Action Plan implementation or other environmental initiatives.

Membership

The Environment and Climate Change Committee is comprised of two (2) members of City Council and five (5) citizen members with experience and expertise in environmental matters.

Establishment and Purpose of the Committee:

City Council, at its meeting held November 4th, 1985, established the Grants Review Committee to:

1. Review all financial grant requests submitted by various organizations and groups in the City;
2. Meet with selected organizations for the purpose of reviewing their current financial statement, budget and grant request;
3. Submit its recommendations on each request to City Council for consideration during the annual budget deliberations.
   
   

Organizations requesting grants must meet the following criteria:

• Be a non-profit organization;
• Clearly demonstrate that the organization is fulfilling a need in our community which is in line with the City’s mandate to provide social support and recreational, cultural, and youth services;
• Include fundraising efforts as an important part of the organization's financial efforts;
• Clearly demonstrate a financial need for the funds requested.

Membership and Term of Office:

The Grants Review Committee was established by Motion No. 1127 which requires its membership to be comprised of three (3) members of City Council to be appointed annually.

Members:

• Councillor Heather Karrouze
• Councillor Jason Splett
• Councillor Bruce Luebke

Establishment and Purpose of the Committee:

Under Provincial and City legislation, the Keystone Centre was incorporated on December 23rd, 1971 in accordance with an agreement entered into by the Province, the Provincial Exhibition of Manitoba and the City of Brandon. The purpose of the Board of Directors is to manage and operate the community recreational and agricultural complex in the best interest of South-Western Manitoba.

Membership and Term of Office:

Council representation to the Keystone Centre Board of Directors is comprised of two members of Council. The Board also has representation from the Provincial Exhibition of Manitoba, the Province of Manitoba, and members from the community at large. The appointed members of City Council are appointed annually at the organizational meeting of the Council held in November of each year.

The board meets on the fourth Thursday of every month at 7:00 p.m.

Members:

• Councillor Glen Parker
• Councillor Bruce Luebke

The Purpose and Role of this Committee:

This council committee was originally established in November of 1983 at the time City Council was making its annual appointments to various committees, boards, and commissions. The purpose and role of this committee is:

• To review and recommend with the City's Chief Negotiator and the City Manager contract proposals for purposes of collective bargaining with all Union groups;
• To review and recommend to City Council with the City's Chief Negotiator and the City Manager parameters for settlements with civic unions;
• To review and recommend to City Council for consideration any tentative contract agreements reached by the City's Chief Negotiator with any civic unions in contract negotiations;
• To review and recommend to City Council for consideration any proposed changes by the City Manager for compensation and benefits to the non-union group of employees;
• To review any major organizational structure change to the corporation recommended by the City Manager before such goes to City Council for consideration;
• To review any personnel matter of a sensitive nature referred to the Committee by the City Manager for consideration.

Membership and Term of Office:

The Personnel Committee is comprised of the Mayor, three (3) members of City Council, and the City Manager (mandatory) which are appointed annually.

Meetings of the Personnel Committee are called by the head of Human Resources and are held as the need arises with approximately 6 being held each year. These meetings are held at 3:30 p.m.

Members:

• Mayor Jeff Fawcett (Chair)
• Councillor Kris Desjarlais
• Councillor Barry Cullen
• Councillor Shawn Berry

The Purpose and Role of this Committee:

The Taxi Appeal Committee was established as part of the Taxi By-Law so that any person aggrieved by any decision or action of the Finance Department or Brandon Police Service to refuse to issue, renew, suspend or cancel a business License Certificate or a Taxi Driver’s Permit may appeal to the Taxi Appeal Committee.

Upon hearing an appeal, the Committee may:

• Rescind the decision of Administration;
• Confirm the decision of Administration;
• Confirm the decision of Administration; or
• Make such other order as in the circumstances of each case it deems just.

Membership and Term of Office:

The committee is comprised of three Councillors and two alternate Councillors. Appointments to this committee are made annually. Meetings are held when the need arises. 

Members:

• Councillor Shaun Cameron (Chair)
• Councillor Barry Cullen
• Councillor Greg Hildebrand
• Councillor Shawn Berry (Alternate)
• Councillor Kris Desjarlais (Alternate) 

Establishment and Purpose of the Committee:

The Board of Governors was established under Provincial and City legislation at the time when the Brandon Centennial Auditorium was created as an incorporated body. Its purpose is to operate and maintain the Western Manitoba Centennial Auditorium.

Membership and Term of Office:

The Letters Patent (Oct. 12/73) require the Board to be comprised of seven (7) members of which:

• three (3) members appointed by the City of Brandon (at least one of whom shall be a member of City Council);
• three (3) members appointed by the Province of Manitoba; and
• one (1) member selected by the other six Board members.

All members on the Board must be residents of Manitoba and at least one member must reside outside the City of Brandon. Meetings are held at 12:00 Noon on the last Wednesday of each month except July and August.

It has been the practice of Council to make its appointments to the Board on an annual basis.

Members:

• Councillor Shaun Cameron
• Councillor Tyson Tame
• Councillor Glen Parker

Establishment and Purpose of the Committee:

The purpose of this Board is to govern, supervise, control and manage the regional library, including the establishment of rules and regulations and the preparation of a budget.

Membership and Term of Office:

In accordance with the Public Libraries Act, each municipality which is a party to the agreement establishing the regional Library shall appoint two (2), or not more than three (3), members to the Board with one of the appointees to be a member of Council.

Appointments shall be made at the first meeting of Council each year with Council members being appointed for a one (1) year term and citizen appointments for a two (2) year term.

The Board of the WMRL meets 9 times a year on the 3rd Wednesday of the month; no meetings are scheduled for the months of July, August, or December. The meetings are held in the evening with start times of either 6:30 pm (winter months) or 7:30 pm. The meetings rotate between the branches with five meetings held in Brandon and one meeting held in each of Carberry, Neepawa, Glenboro, and Hartney.

Members:

• Councillor Shaun Cameron